Conducting Effective Meetings

In addition to your class tuition and study materials, you will receive the following:


Exercises

• Course exercises

Other Extras

• Pre-course exercise
  
• Post-course support
  
• Certificate of attendance

Level: Introductory


Synopsis:
Early morning meetings, teleconferences across time zones, team updates...and so the list goes on. There is no doubt that meeting people face to face is the most efficient form of communication. But have you ever found yourself wondering why you are there when you have so many other tasks requiring your attention? Our diaries can often be overrun with meetings and only a handful of these really add value to the bottom line. Whatever your role, this course will help you to understand and follow a framework for ensuring that meetings are relevant and run smoothly to time.


At the end of the course participants will be able to: Take effective notes to ensure the published minutes accurately reflect the meeting content . Set and follow meeting agendas . Identify and involve key attendees . Use a framework to structure relevant meetings . Communicate effectively to reach your objectives .


Prerequisites:
None


Suitable For:
Anyone who either attends or chairs meetings


Why do you need to meet?

• Determine your desired outcomes
• Select required attendees
• Allocate the right amount of time

Preparing for the meeting

• Set a clear, concise agenda
• Prepare your documentation
• Useful questions to prepare for meetings
• Involve your attendees to get their full commitment

Your role

• Establish your purpose at the meeting
• Understand the role of the chairperson
• Encourage effective discussion
• Use visual aids to support discussion and focus attendees
• Ask the right questions and listen actively

Deciphering the important information

• Use the agenda to structure your notes
• Understand the importance of accurate written representation of what occurred
• Learn methods for recording key issues
• Gain agreement on captured information