Minute Taking
Course
Online
Description
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Type
Course
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Methodology
Online
Class sizes Maximum class size for courses is 10 delegates, which ensures that attendees get adequate time for personal attention from the instructor. At some of our centres, the maximum class size is 12 delegates. What happens on the day If you are coming to our centre, dress code is smart casual. Refreshments and a free buffet lunch will be provided, but please note that, as a training company who relies on caterers, we are unable to reliably provide for differing dietary requirements, so if you are in any doubt then please bring your own. The timetable is as follows: 9:15: - Arrival time9:30: - Training starts11:00: - Mid-morning break1:00: - Lunch break (one hour)3:15: - Mid-afternoon break4:30: - Wrap up Note: break times can vary according to the needs of the training, and course duration for smaller class sizes can be shorter because fewer delegates have fewer questions ! Target Audience Anyone who needs to take notes or minutes at meetings. The variety of people who need minute taking training is extremely wide, though likely candidates include secretaries, PAs and administrative assistants. What you get You get a free workbook, so you can review and revise afterwards to reinforce your knowledge. Every delegate on a Minute Taking Made Easy course also gets a Training Attendance Certificate. Learning Objectives This intensive one-day training course has been designed to develop an understanding of the role of a minute taker, to recognise the importance of minute taking, and to teach essential techniques for producing minutes that include all the information required, in the most suitable format for the occasion. There is also some discussion of how to overcome some of the problems that arise in the role.
Reviews
Subjects
- Minute Taking
Course programme
Module 1
Course Introduction and Overview
Module 2The Role of a Minute Taker
Learning outcomes
Know the tasks you will undertake and some solutions to problems you might experience when minute taking
Topics covered- What is a Minute Taker?
- Problems and Solutions
The Skills of a Minute Taker
Learning outcomes
Learn about listening skills, discretion, being able to discriminate between information that is needed and what is not required
Topics covered- The Skills of a Minute Taker
Meeting Agreements
Learning outcomes
Recognise where the meeting agreements might be and how these might impact your organisation's meetings
Topics covered- Meeting Agreements
Minutes Styles
Learning outcomes
Identify which style of note/minute taking is applicable to your organisation, and recognise the main styles.
Topics covered- Choosing a Style
- Informal Minutes
- Action Minutes
- Formal Minutes
- Recording Motions and Resolutions
- What to Record
Techniques for Preparing Minutes
Learning outcomes
Understand the preparation required to produce an initial rough draft set of minutes, and use effective techniques to edit and proofread them.
Topics covered- Top Techniques for Preparing Minutes
- Writing Minutes
- Editing Minutes
Taking Minutes in an Interactive Meeting
Learning outcomes
Know how to act as a recorder / facilitator at an interactive meeting, how to support active members and type up notes post-meeting.
Topics covered- The Role of the Facilitator at an Interactive Meeting
- Members More Able To Participate
- The Role of the Minute Taker at an Interactive Meeting
The Minute Book
Learning outcomes
Understand how to record and file your minutes in a logical order, and identify in what form and where the recorded minutes are going to be filed.
Topics covered- The Minute Book
Developing Your Minute Taking Skills
Learning outcomes
Know the importance of professionalism, tact and discretion in conveying impressions to others during the meeting.
Topics covered- Appearances
- Listening Skills
A Personal Action Plan
Minute Taking