Minute Taking Skills

Delivered for you in house for up to 12 people

Who would benefit from this programmeThis one day course is designed for people who need to be more effective in Minute Taking and Presentation of Minutes.

Learning outcomes:

You will learn:

• How to understand the dynamics of meetings
• How to identify strategies for effective minute-taking
• To practise skills of effective minute-taking

Topics Include

Introduction

• Why have meetings?
• Types of meetings
• When does the minute-taking role commence?
• Who is involved?
• Who does what? - The role of the chair and the minute-taker

Agendas

• “Should we have an Agenda?"
• Setting the Agenda - who, what, when, how
• Different Styles of Agenda
• Practical Exercise - Preparing an Agenda

Preparation

• Preparation for the Meeting
• Identifying people and their roles at the meeting

Communication

• Barriers to communication
• Listening Skills
• Taking Notes
• Summarising Reports

Taking Minutes

• Practical Exercise - Taking Notes and Minutes
• The Purpose of Minutes
• How to write clearly and concisely
• Different Styles of Minutes
• Recording Decisions and Actions

Overview

• Drawing up an Action Plan
• Refining your Techniques