Requirements:You may want to bring a sample of minutes you have produced to review and refer to on the day. You will be asked to complete a pre-course questionnaire which will help the trainer to focus on individual needs.
Before the Meeting Guidance on ho- to set up a meeting
- The importance of a structured agenda to guide people through a meeting
- The minute-taker and the Chair - working in partnership
The Difference Between Hearing and Actively Listening?
- Maintaining concentration when interest is fading
- Tips to overcome personal barriers to listening
Note-Taking - there is more than one way
- Different ways to take notes, in different situations
- What information is not necessary to note?
- Do the action points stand out - with time-frames and those responsible?
The Final Stages
- Making sense of the notes - immediately after the meeting Is the language used 'reader-friendly'?
- The need to make the minutes visually appealing
- Formatting and structuring the minutes for clarity and professionalism
- Checking for accuracy - facts, grammar and punctuation
- Have the minutes achieved their purpose?
Action Planning
- Creating your personal action plan for the future
Testimonial
Clare Tuffley, Administrator Fitch Ratings I found the sessions on meeting with the chair and objective setting particular helpful - I no- have a clearer understanding of what minutes should reflect.