Course

In Newcastle Upon Tyne and Washington

£ 395 + VAT

Description

  • Duration

    2 Days

This course is the first in a series of two courses designed for individuals who will use Microsoft Project as a tool to assist them in managing projects. The topics in this course cover the critical skills necessary to create and modify a project plan file that contains tasks, resources, and resource assignments.

Facilities

Location

Start date

Newcastle Upon Tyne (Tyne and Wear)
See map
Cuthbert House, City Road, Newcastle Upon Tyne, NE1 2ET

Start date

On request
Washington (Tyne and Wear)
See map
Suite 13, Vermont, House Concorde, NE37 2SQ

Start date

On request

About this course

Delegates should have a working knowledge of Windows or they should have completed the Introduction to Windows course. They should feel at ease performing tasks such as arranging, sizing, switching between windows. Previous use of a mouse is assumed on this course.

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Course programme

Course Overview

This course is the first in a series of two courses designed for individuals who will use Microsoft Project as a tool to assist them in managing projects. The topics in this course cover the critical skills necessary to create and modify a project plan file that contains tasks, resources, and resource assignments.
Prerequisites
  • Delegates should have a working knowledge of Windows or they should have completed the Introduction to Windows course. They should feel at ease performing tasks such as arranging, sizing, switching between windows. Previous use of a mouse is assumed on this course.


Objectives


    Delegates will be able to :
  • Set up a new project using Microsoft Project.
  • Enter tasks including the different duration's involved.
  • Enter resources.
  • Enter costs.
  • Build a schedule containing the tasks, resources and costs.
  • Identify problems with the schedule and make the necessary adjustments.
  • Print reports with detailed information about the project.
  • Make a copy of the project plan.
  • Track the project and compare it to the plan.
  • Make the necessary adjustments to bring a straying project back on schedule.
Follow on Courses
  • Project Level 2
Training Options
  • Bespoke course (a course written to your specific needs) at your company office throughout the UK, at our training venue or at an independent location, convenient to you
  • Private course at your company office throughout the UK, at our training room or at an independent location, convenient to you
  • Scheduled public course at one of our training venues
Course Content
Project Management Concepts
  • The theory behind project management
  • What factors must be considered when running a project
Overview of Microsoft Project
  • The three main views
  • Tables, Forms and Charts
  • Shortcuts Menus and Toolbars
  • How to find your way around, the project screens
  • Gantt Chart and Task Entry views
Using the Help system
  • Explanation of the extensive Help options available
  • Consulting the Project Map
  • Changing System Options
Creating a New Plan
  • How to start a project from scratch
  • Setting a project finish date or a start date, which is best?
  • Setting the default working times for the project
  • Entering properties for the project
  • Basing a project on a template
Adding tasks to your plan
  • Entering task into your project, (including quick methods)
  • Place notes against tasks.
  • Editing and deleting tasks
  • Rearranging tasks
  • Creating summary tasks, grouping your tasks into a layered format, making the project easier to read.
  • Placing priorities on tasks
  • Problems to be aware of when dealing with tasks
  • Set deadline dates on task, keeps you informed of which tasks are past their finish date.
  • Set estimated durations for tasks
Linking Tasks
  • How to join tasks together so as to create a coherent project
  • Three methods discussed as each is required at different times
  • How to alter links between task, including incorporating delays (lag and lead times)
  • Splitting tasks
Sorting and filtering
  • Sorting tasks into a specified order, for example, alphabetically, this helps you to locate specific tasks during the planning stage.
  • View tasks that meet a certain criteria, for example, how to show the tasks for a particular resource, hiding the rest.
  • Shading in blue all tasks that meet a certain criteria, for example, how to shade in blue the tasks for a particular resource, whilst still displaying all other tasks
Constraints on Tasks
  • How to place a constraint on a task
  • What constraints to avoid, unless you have to.
  • Problems with placing constraints on task
  • How to view tasks with constraints and what the symbols mean
Day 2
Resources
  • Adding resources to your project
  • Adding material resources to a project
  • Using a resource pool
  • Assigning resources to tasks
  • Assigning resources to work part time on tasks
  • When you assign resources you invariable end up with a resource conflict, this occurs for example when a person is given two tasks at the same time. This course shows you which tools to use to solve these conflicts
  • Contour a resource's availability
  • Tips on resolving resource conflicts
Calendars and Time
  • Creating a standard calendar to base resources on, setting bank holidays etc
  • Altering a resources calendar e.g. to allow the resources to have a two week holiday
  • When you spend ages creating your own calendar that matches your organisation the last thing you need is to have to create it again in another project. On this course you are shown how to make your calendars available to all other projects
Costs
  • Entering costs for resources
  • Entering costs for tasks independent of resources
  • Costs and summary tasks
Planning Techniques
  • Network Diagrams
  • New shapes and outline symbols
  • Understanding the Critical Path (viewing tasks that have the greatest effect on your project)
  • How to work out which tasks can afford to be delayed (Slippage)
  • Should tasks be dependent on resources or should they have the duration fixed?
Printing Charts and the Calendar
  • Create headers and footers using the project properties, saving typing information twice
  • Add project-level fields to headers, footers or legends
  • The options for printing legends
  • Print setting for the different views
Reports
  • How to use the standard reports, for example:-
  • How to print a report of the costs over time
  • Who is working when and the hours/costs involved
  • Many others
  • Creating your own custom reports
  • Making your custom reports available to other projects
How to format your Gantt Chart
  • How to draw notes and lines on the Gantt chart using the Drawing Toolbars
  • How to alter how the working and non working time is displayed
  • How to display a project summary bar
  • Gantt Chart Wizard (Use with caution!)
Tracking your project
  • When all the hard work is completed on the project plan, you next need to track the project as it happens. This section includes:-
  • How to save a snap shot of your project before you start tracking it (Baseline)
  • How to clear the baseline
  • The concepts involved when tracking a project.
  • Updating the tasks that went to plan
  • Rescheduling tasks that didn't go as planned
  • Entering actual task information
  • Using the current date feature
  • Viewing statistics for your project
  • Comparing you project against what was planned.
  • Viewing how much tasks have slipped.
  • Tips on tracking a project

Project Level 1

£ 395 + VAT