Report Writing

Report Writing

This detailed course will help you to write reports that are clear, impressive and successful. It describes a five-stage approach that will simplify your task whatever type of report you are preparing. Planning is the key to success, so the course shows you how to clarify your objectives, draw up an outline and organise your information. It also gives guidance on constructing arguments, preparing summaries and writing recommendations. Plain English, essential grammar, and editing techniques are also covered, to ensure that you have the full range of skills to produce reports that are professional and contemporary. Your course manual - the Desktop Guide to Report Writing - will become a valuable reference book when you return to the office. It describes all the topics in detail and includes quick-reference sections and useful checklists. You will also be entitled to one year of post-course support via e-mail, giving you access to further help and advice.  

Venues and dates: Regus Business Centre, Exeter Lion Court, London Regus Business Centre, Manchester

Morning Session:

An overview of report writing The value of reports as business tools The types of reports The secrets of success

The five-stage approach to effective report writing: 1. Clarifying the objectives 2. Researching 3. Planning 4. Writing 5. Editing and proofreading

Getting the objectives clear Defining the scope and purpose of the report Writing a statement of objectives Using your statement to focus your research

Planning before you write The importance of planning Preparing an outline Anticipating and answering possible objections Identifying the readers' needs Selecting the best tone and style

Structuring your text Why structure matters Essential principles - a clear message and a logical flow Models for structuring information reports Models for structuring research reports Finalising your outline

Constructing an argument Techniques for forming arguments and building your case Finding the words that will help you achieve your objectives

Following the principles of 'plain English' Writing in a clear, straightforward style Getting to the point and being succinct Avoiding ambiguity and errors of argument Using appropriate headings in a clear hierarchy Using tables and diagrams to aid understanding Using bullet points to simplify or summarise

Afternoon Session:

Writing recommendations Linking your recommendations to your findings Sorting and ordering your recommendations Giving your opinions in a clear but balanced way Being brief

Writing a summary Understanding the purpose of a summary Writing it last Choosing the appropriate structure Knowing what to include and what to leave out

Editing your draft A review of editing techniques Improving the structure Questioning coverage and completeness Ensuring the reader will respond with interest and action

Correcting grammar and punctuation The good grammar guide Punctuation - a refresher course

Proofreading your report Key proofreading techniques Correcting inconsistencies - following corporate style Spotting errors

Further development Reference books Post-course support

Exercises and feedback