Effective Time Management

MODULE 1: Introduction and Course Overview
MODULE 2: How to Prioritise


Learning outcomes: Understand the importance of defining priorities, and how to apply different approaches to the Prioritisation Grid that make your time much more productive.


Topics covered:

• Benefit versus Effort
• Urgent versus Important
• Why We Need Time Management
• Values and Priorities
• The Prioritisation Grid

MODULE 3: Time Robbers


Learning outcomes: Self-inflicted or Imposed by others. Discuss and evaluate the interventions that can side track and derail us throughout the day. Awareness can greatly affect the outcome.


Topics covered:

• Time Robbers Imposed by Others
• Time Robbers Imposed by You

MODULE 4: Planning Your Work


Learning outcomes: From analysing planning tools to setting up a process that's right for you, this module opens the discussion on a variety of common options.


Topics covered:

• Benefits of Planning
• Guidelines and Tools for Efficient Planning
• The Difference Between Planning and Scheduling
• Five Minutes Before the Hour

MODULE 5: The Four D's


Learning outcomes: Can you decide how to selectively improve how you value each task? This straightforward method will empower you with a mind-set to allocate a priority through a four phase value system.


Topics covered:

• What makes the 4 Ds easy
• Guidelines for Keeping a Piece of Paper
• Dump, Delay, Delegate and Do
• Using the 4 Ds

MODULE 6: How to Delegate Effectively


Learning outcomes: To develop the skills for incorporating individual strengths into a team dynamic with achievement can be a powerful tool to maximise time efficiency. This module will discuss the core essentials.


Topics covered:

• What is Delegation?
• The Five Levels of Delegation
• Five Steps to Delegation
• Keeping Responsibility
• When You Cannot Delegate

MODULE 7: Setting SMART Goals for Yourself


Learning outcomes: Understand the importance of systematic setting of SMART goals and achievement through completion.


Topics covered:

• Why You Need to Set Goals NOW
• Knowing What You Want to Accomplish
• The Three Ps of Goals
• SMART Goals

MODULE 8: Techniques for Getting Organised


Learning outcomes: Sometimes choice is everything. Learn how to organise your workspace, control the effect of emails and managing your work processes through batching are covered in this module.


Topics covered:

• The Need for Organisation
• Organising your Day - Using a "To Do" List
• Pareto - the 80-20 Rule - and Quick Wins
• Organising your Workspace
• Effective E-mail Operation
• The Batching Technique
• Streamlining Your Approach with STING
• Meetings and Phone Calls

MODULE 9: Time Mapping


Topics covered:

• Using Technology
• Productivity Analysis
• Scheduling of Demanding Tasks
• What is a Time Map?

MODULE 10: Your Personal Action Plan