Effective Meetings

Effective Meetings

Duration: 1 Day

Many people dread having to attend meetings. This is often due to an unfortunate past experiences they have had. When people complain about meetings being a ‘waste of time’ or ‘boring’ they are really complaining about the poor communication that takes place. This programme provides the skills required to organise and conduct structured meetings and record the decisions.

Course Designed For

Individuals who are responsible for holding/attending meetings and who would benefit from developing further their management and communication skills.

Objectives

How will you and your organisation benefit…

Upon completion of this course you will be able to:

• Plan a meeting effectively
• Decide on the appropriate participants and inform them of the purpose of the meeting
• Set an agenda
• Structure and control a meeting
• Summarise and record decisions and decisions in sequence
• Identify action points and assign participants to tasks
• Set time limits for items and finish a meeting on time

Course Outline

Meeting Preparation

• Setting objectives that are SMART
• Creating an agenda
• How to structure agenda items in order of importance
• Briefing minute takers and guest speakers

Leading a Meeting

• What makes a competent meeting leader
• Keeping focused on the agenda
• What to do about time wasters
• Creating an atmosphere where all can participate

Roles and Responsibilities

• How to become an effective meeting leader
• Taking minutes effectively
• Your responsibilities as a participant
• Choosing the correct type of meeting

Action Point and Decision Making

• How to make clear decisions
• Summarising the key points of the meeting
• Getting commitment from all participants
• How to stop meetings drifting on

Further Development

• Effective Communication
• Assertiveness
• Conflict Management Rhodes Training & Development