Effective Meetings

Making meetings more productive. Looking at meetings from the point of view of both the chairperson and as a participant. Since it is an accepted fact that meetings are vital for the effective management of your organisation, this workshop explores why and how meetings fail, often resulting in a criminal waste of management time. The workshop further continues this theme by looking at overcoming these common difficulties enabling participants to do justice to all future meetings.

CONTENTS

• Types of meetings.
• Chairing meetings - the duties of the chairperson - structure and control.
• Essential factors for effective meetings.
• Preparation and planning - prepare and circulate a precise agenda.
• Timing - control and allocation, how to allocate sufficient time to each item on the agenda.
• How to avoid boredom, frustration and confusion.
• Setting and reaching objectives.
• The responsibility of all participants - overcoming the common negative issues related to attending meetings - reluctance, fear, inexperience, effect on own time, irrelevance, lack of achievement etc.
• How to ensure that only key people are involved - bringing decision makers, technical knowledge and experience to your meetings.
• Summarise and record decisions - keep accurate minutes - actions, responsibilities, timescales.
• Environment - covering conditions and avoiding distractions.
• Avoiding interruptions - setting expectations with peers, subordinates and managers.
• Exercises and Role Plays.
• Exercise: Meetings Bloody Meetings.