Minute Taking Masterclass - Virtual Training

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Content

• What are the challenges with producing minutes?
• Examination of delegates current practice for creating minutes
• Published agendas and hidden agendas – their effects on meetings and minute taking
• The importance of listening
• What to include, what to leave out of minutes
• Sections, styles and layouts
• Whois doing what and when
• Headings and numbering
• Useful words for minutes
• Writing in the active rather than passive tense
• Writing concisely, professionally and clearly
• Exercise in re-drafting existing minutes to incorporate learning points
• Practical exercises in taking minutes at scenario-based ‘meetings’

Note – Attendees are required to bring along a set of minutes that they have produced in the past, which will form the basis of an exercise.

Minute Taking Masterclass - Timetable

09.30 – 10.00 Introductions and course objectives
10.00 – 10.30 The challenges with producing minutes, especially if the meeting is being chaired ineffectively.
10.30 – 11.00 Examination of delegates’ current practice for taking minutes ensuring accuracy and achieving an easy to read visual layout.
11.00 – 11.15 Coffee
11.15 – 11.45 Published agendas and hidden agendas – their effects on meetings and minute taking.
11.45 – 12.00 The importance of listening – how to ensure that nothing important is missed and no incorrect assumptions made.
12.00 – 12.30 The big question – what to include and what to leave out of minutes.
12.30 – 13.45 Lunch
13.45 – 14.30 Layouts – sections, styles, headings and numbering.
Organisational house styles will be reviewed and compared which delegates will have brought along with them.
14.30 – 14.45 Who is doing what and by when? Ensuring action items are clearly identified.
14.45 – 15.00 Writing in the active rather than the passive tense.
15.00 – 15.30 Writing concisely, professionally and clearly.
15.30 – 16.00 Exercise in re-drafting existing minutes to incorporate learning points.
16.00 – 16.15 Useful words for minutes and common confusions that spellcheck may not pick up and correct."