TIME MANAGEMENT TRAINING

MODULE 1: Introduction and Course Overview

MODULE 2: How to Prioritise

Learning outcomes:

Understand the importance of defining priorities, and how to apply different approaches to the Prioritisation Grid that make your time much more productive.Topics covered:

Why We Need Time Management

• Values and Priorities
• The Prioritisation Grid
• Urgent versus Important
• Benefit versus Effort

MODULE 3: Time Robbers

Learning outcomes:

Self-inflicted or Imposed by others. Discuss and evaluate the interventions that can sidetrack and derail us throughout the day. Awareness can greatly affect the outcome.

Topics covered:

• Time Robbers Imposed by Others
• Time Robbers Imposed by You

MODULE 4: Planning Your Work

Learning outcomes:

From analysing planning tools to set up a process that’s right for you, this module opens the discussion on a variety of common options.

Topics covered:

• Benefits of Planning
• Guidelines and Tools for Efficient Planning
• The Difference Between Planning and Scheduling
• Five Minutes Before the Hour

MODULE 5: The Four D’s

Learning outcomes:

Can you decide how to selectively improve how you value each task? This straightforward method will empower you with a mindset to allocate a priority through a four-phase value system.

Topics covered:

• Dump, Delay, Delegate and Do
• Using the 4 Ds
• Guidelines for Keeping a Piece of Paper
• What makes the 4 Ds easy

MODULE 6: How to Delegate Effectively

Learning outcomes:

To develop the skills for incorporating individual strengths into a team dynamic with achievement can be a powerful tool to maximise time efficiency. This module will discuss the core essentials.

Topics covered:

• What is Delegation?
• The Five Levels of Delegation
• Five Steps to Delegation
• Keeping Responsibility
• When You Cannot Delegate

MODULE 7: Setting SMART Goals for Yourself

Learning outcomes:

Understand the importance of systematic setting of SMART goals and achievement through completion.

Topics covered:

• Why You Need to Set Goals NOW
• Knowing What You Want to Accomplish
• The Three Ps of Goals
• SMART Goals

MODULE 8: Techniques for Getting Organised

Learning outcomes:

Sometimes choice is everything. Learn how to organise your workspace, control the effect of emails and managing your work processes through batching are covered in this module.

Topics covered:

• The Need for Organisation
• Organising your Day – Using a “To Do” List
• Pareto – the 80-20 Rule – and Quick Wins
• Organising your Workspace
• Effective E-mail Operation
• The Batching Technique
• Streamlining Your Approach with STING
• Meetings and Phone Calls

MODULE 9: Time Mapping

Topics covered:

• What is a Time Map?
• Scheduling of Demanding Tasks
• Productivity Analysis
• Using Technology

MODULE 10: Your Personal Action Plan