Conducting Highly Effective Meetings

CONDUCTING HIGHLY EFFECTIVE MEETINGS

Course Objective:
to provide participants with an understanding of the key principles required in preparing and facilitating highly effective meetings. It explores how to keep meetings focused and timely, delivering objectives and creating clear and relevant actions. It also looks at how to manage the meeting in a way that keeps everyone involved, alert, making the best use of everyone's time and input to ensure maximim output.

Except in the case of Open Courses, all Phoenix workshops are tailored on demand, which means that we will develop the final agenda with you to deliver exactly the training you want, at the level you need, within the timeframe you decide.

This workshop will help delegates to:

Understand how to get the maximum benefit from each meeting attended

Know what it takes to be an effective meeting leader - before, during and after

Use their interpersonal skills to make a useful contribution and to involve everyone attending

Course Elements

Reviewing the different types of meetings

Internal updates, sales, project management status, strategy meetings

Getting the maximum benefit from each meeting attended

Planning and preparing for meetings

What to do as a meeting leader

Good meeting rules and etiquette

Meetings from an attendee’s perspective – what can we learn?

Setting objectives for what you want to achieve

Creating clear, prioritised agendas for action and setting timeframes

What to do after the meeting

Actions for the meeting leader - recording the essential actions

Keeping people to commitments made

Balancing control with participation

How to control the meeting – people’s contributions and time – to avoid drift

Gaining active involvement and participation

Tools to generate ideas and creativity

Interpersonal skills and confidence in meetings

Delivering coherent messages – matching our body language to the message

Getting our points across succinctly and with clarity in briefings and reporting

Making a personal impact and not being intimidated by others more senior

Using positive words when talking

Being able to moderate our behaviour by understanding the differences in being assertive, responsive, passive and aggressive

Course methods

Practical exercises throughout the day, using typical scenarios and delegate’s own scenarios, enabling people to practise leading meetings

Supportive feedback and coaching, to help you identify what you do well and what can be improved

Course notes, helpful tips, further study options