Minutes & Agendas

Minutes & Agendas - 1 Day Workshop
Suitable For:

Anyone involved in the preparation of agendas and taking down of minutes of meetings.
Overview:

This participative1 dayworkshop is designed for those who wish to improve their meeting skills.

It will focus primarily on planning an effective agenda and the importance of note taking.

The workshop will also look at ways to manage time before and during the meetings to ensure that all items agenda items are given due consideration

Outline:

• Before the meeting
  • The purpose of the meetings
  • Preparing for meetings
    • The meeting cycle
    • Planning the agenda
    • Agenda layout
    • Interacting with others
    • Scheduling meetings
    • Preparing the venue
    • Allocating roles
      
      
• During the meeting
  • Taking minutes
    • Layout
    • Summarising and paraphrasing
    • Recording information
    • Shorthand and abbreviations
  • Distributing and following up minutes
    • Style of minutes
      
• After the meeting
  • Process consultation

Outcomes:

As a result of completing this workshop, delegates will;

• Understand the importance of preparing for meetings
• Appreciate the factors important to running effective and purposeful meetings
• Design and implement appropriate structures and agendas for meetings
• Record information effectively and efficiently
• Apply the principles of time management throughout the meeting cycle