Research Degrees: History

• Supervision
• Registration Procedures for First-Year Students
• Presence in London
• Logbook and Email
• Four-Year Rule
• Courses
• Upgrade (‘mini-viva’)
• Fieldwork/Research Leave
• Extension of Writing-up (continuation) status (Fourth Year)
• Teaching as GTA
• Submitting the Dissertation
• Part-Time Students
• Student representation
• Libraries
• History in London
• Life after the PhD

This departmental research handbook sets out the main stages of writing a MPhil or PhD in history, the department’s programme for research students, the supervision you can expect and the expectation from the research students. We, the faculty members, value the active participation of the research students in the department’s academic life and we consider the research students a vital part of its research culture. The following is meant to ensure that you complete your research in the proscribed period and that you take the most out of your years in our department.

This handbook completes the School’s Code of Practice for Research Degrees, which is the main document for all questions linked to your research degree.

Every student has a three-person Research Committee. Co-supervised students have a four-person committee.

Your supervisor is your main point of contact and will be available for matters concerning your work and welfare. Normally, you will have the same supervisor throughout your study programme. If your supervisor is absent on research leave, you are expected to keep in touch, but your second supervisor will normally assume responsibility for administrative matters during this period.

As a first-year student you should arrange to meet your supervisor during registration week and fortnightly during term time. Your supervisor will schedule regular meetings with you once you have introduced yourself. In subsequent years students are expected to meet with their supervisors once a month or more frequently given their writing timetables. You will submit in coordination with your supervisor an annual report to the School reviewing the progress of the thesis. If you are not comfortable with your supervisor, you can request a change from the Research Tutor, although such changes are not undertaken lightly and will need approval from the Associate Dean of Research.

Your second supervisor is usually assigned to complement the thematic or regional expertise of the first supervisor. A second supervisor can be consulted during the first year of research, but their principal task is to examine the upgrade portfolio at the end of the year. In subsequent years students might arrange occasional meetings with the second supervisor to seek advice and to keep her or him informed of progress. This member is normally a second referee for grant and other applications. The second supervisor will also step in to fulfil the first supervisor’s administrative duties should the latter be on leave.

Some students will have two supervisors who see them through the programme. A co-supervisor is generally based in another department and the supervision is shared equally between the two supervisors. The co-supervisor from the student’s main department will take responsibility for the paperwork. If you have a co-supervision you will still have a ‘second’ supervisor within the department (in this case thus a ‘third’ supervisor).

During registration week, first-year students are also advised to meet the Research Tutor. From week one they will be seeing the Research Tutor regularly in the Methodology Seminar. The Research Tutor can offer moral support and general guidance, acting as both confidant and spokesperson. The Research Tutor monitors the progress of every student and signs the Upgrade Form at the end of the first year.

The Associate Dean for Research (ADR), together with the Faculty Research Committee, has responsibility for overseeing all faculty-related aspects of research student training. The ADR oversees the progression of all students through to graduation. If arising problems related to supervision or training cannot be resolved with your supervisor, the Research Tutor and Head of Department, you should speak to the ADR regarding regulations and procedures.
The Postgraduate Research Section in the Registry supports students regarding administrative issues. All relevant forms can be found on their webpage
Procedures for First-Year Students

During the Registration period, your supervisor and the Research Tutor will be available at advertised times to meet you in their offices. You will need to discuss any courses that you may want to audit or that you are required to take and pass (i.e. courses specified in your letter of acceptance from the School and/or language courses) with your supervisor.

Students are expected to be based at SOAS throughout their study, except for periods of fieldwork.

Each student has a personal electronic logbook that you can access via BLE The logbook must be completed every time you meet with your supervisor throughout your study programme, and all goals and deadlines agreed during the tutorial must be logged. The logbook is an online tool designed to support you in your academic and professional development and to help you build a broad and balanced skills profile. It also enables your supervisor(s) to follow your progress and advise you accordingly. Academic and faculty staff, as well as other students, will use your SOAS email to contact you with important degree-related information throughout your studies. If you use another email account make sure that all mail from your SOAS account is forwarded.

The School requires all students to complete their PhD within four years. It is crucial that students notify their supervisor, the Research Tutor and the Registry as early as possible if their study has to be interrupted for any significant period because of exceptional personal circumstances. These problems might be financial, personal or in relation to your role as a parent and/or carer. Please provide documentation in the form of medical certificates, letters of explanation, etc. where applicable. Be also aware that any extensions to your fieldwork beyond the usual 12 months period will result in a shortening of the writing-up period as the four-year rule will remain in place.

All first-year students are required to attend the weekly Methodology Seminar, the main forum for discussing current historical research, presenting your own research and engaging with the research of your peers. First-year students are also required to attend at least one regional research seminar (African History Seminar, Near & Middle East History Seminar, South Asia History Seminar, Southeast and East Asia History Seminar) as specified by the supervisor. During the third term students will normally present a full paper to their regional seminar.

Other training needs, for example in languages, are required for some first-year students as set out in the letter of acceptance to the research programme. Students are also encouraged to audit courses within the History department or other departments and faculties within the School as agreed with the supervisor. Students need to ask the respective course convener for permission before they can audit a course. Auditing is possible for lectures but not for tutorial classes so that languages classes are normally precluded. Arrangements for additional courses with other colleges of the University of London (such as UCL for European languages) will be made wherever possible, but cannot be guaranteed. The times of such required lectures are not to clash with your seminar commitments within the department. If the time slots for other lectures you wish to audit outside the department coincide with that of the regional research seminar or the Methodology Seminar, then these compulsory courses must take precedence.

'For the wide range of generic skills training courses offered by SOAS and other London institutions visit the Doctoral School's webpages The Institute of Historical Research (IHR) offers further courses.

Second-year students are expected to attend the regional research seminar during their terms in residence.
Students in their third year attend the fortnightly Writing-Up Seminar, at which they will discuss draft chapters with fellow students. Third-year students are also required to attend the regional research seminar and will be expected to give one presentation to that seminar after their return from fieldwork. Fourth-year students are expected to attend the regional research seminar during their terms in residence. All students in residence attend the Department’s Research Seminar that will take place once or twice per term and in which members of staff discuss their current research projects.

All students are registered in the first year as MPhil students. They will submit their upgrade portfolio by Monday 11 May 2015. Good reason for any late submission must be supported by your supervisor and approved by the Research Tutor. Late submissions may require delays in examinations and a delay to the upgrade from MPhil to PhD status. The students will normally have their upgrade meeting by Friday 12 June 2015 . The meeting typically lasts for up to an hour and will be conducted by the research committee, but may also involve other members of staff, generally from the same section. In cases where either student or supervisor have concerns about the upgrade meeting, they can ask the Research Tutor, or another nominated staff member, to be present as an ‘external’ during the process. The group will discuss with the student on the basis of the portfolio the progress of the thesis and its future direction. On the basis of the portfolio and the discussion the student’s Research Committee decides that registration will be transferred to PhD, that registration will remain MPhil or that registration will be terminated. A student working well with their supervisor will find that there should be no need to worry about the last two categories. The committee might also decide to set further requirements over the summer, such as revision of one or several pieces of the written work before taking the final decision in September. No student is given permission to leave for fieldwork until a decision has been made about upgrading. After upgrading, PhD status is backdated to the original date of registration for the MPhil.

The expectations concerning length and content of the upgrade portfolio varies according to the section, but the departmental expectation is that it is in the region of 20,000 words (all-inclusive, i.e. including bibliography, appendices etc.). Please discuss with your supervisor the section-specific expectations for the upgrade portfolio. The portfolio will typically contain:

• Methodology Paper: This will be based on your presentation in the Methodology seminar and includes the revisions after discussion in the course. This paper is an extended research proposal that presents your project by paying particular importance to the sources and by placing it into the wider methodological and theoretical developments of your field. The paper should include the following sections, but is not necessarily limited to them:
  • statement of the problem: Why does this research need to be conducted? What is the rationale for it?
  • literature review: This provides the background and context for the research problem. It shares with the reader the results of other studies that are closely related to the project and relates it to the larger, ongoing dialogue in the field. It basically delineates the ‘jumping-off place’ for your study. How will your study refine, revise, or extend what is now known?
  • questions and main arguments/hypotheses: What are the main questions that you ask in your project and what do you expect the main findings to be?
  • approach: Does your study employ a particular historical approach? How is your project situated in the field in methodological and theoretical terms? This section is closely related to the literature review where you already gave an indication of your approach by your choice of the literature that you discuss. Here you can show in more detail the wider background of your project.
  • sources: What are the sources you will use for answering your research questions? What are the methodological challenges in using them? Have these or similar sources been used before? What will be your specific way to employ them? How does the choice of sources frame/limit your results?
    The Methodology Paper should represent about 40% of your portfolio.
• Core Chapter: This will be based on the presentation that you give to your regional research seminar in term 3. There are two main options for this:
  • The preferred option is that you show in this chapter by way of one case study how your research proposal translates into actual research. Together with your supervisor you will define one topic for which you have access to a sufficient number of primary and secondary sources. Obviously access to primary sources can be difficult before you undertake your second-year research. However, the main point of this paper is not that you submit a finished piece of original research, but that you give your upgrade committee a sense of how you envision your project in practice.
  • If you decide in consultation with your supervisor that due to the lack of primary sources option 1 is not feasible you can submit a paper on historiography, placing the significance of your research topic in the context of what has already been written on the topic. Obviously this will overlap with the Methodology Paper and you will have to make sure that there is sufficient distance between the two.
  • The Core Chapter should represent about 40%-50% of your portfolio.
• Chapterisation of the thesis: This outlines how you envision the thesis to progress, chapter by chapter.
• Fieldwork Proposal: This sets out where, and for how long, you intend to go during the fieldwork year, and what sources you intend to consult there (archives, museums, oral informants, archaeological sites, etc). Considerations of feasibility, access (visas, permission, travel conditions), personal security, and ethics may all be important. Overall, this is a practical, rather than an intellectual exercise. If you project does not require fieldwork, please outline the accessibility of your sources.
• Timetable outlining your writing-up plan up to submission. The point of this is to demonstrate that you have an adequate schedule to bring the thesis to a successful conclusion within a total of three years. Few theses are completed within that time-limit, but it is important that any extra time does not bring the total to more than four years. The implications are (1) that the topic chosen – and the depth or extent of research required – must be manageable in the time; and (2) that each student’s personal timetable should be based on the outline for 36 months, to allow for unavoidable slippages.
• Upgrade form and Research Ethics Checklist. This form has to be completed in consultation with your first supervisor. The form is available at form refers to 'disciplinary guidelines'. Please consult:
  . Royal Historical Society and specifically for those doing oral history, addition the ethical guidelines by the Association of Social Anthropologists are very useful and cover many issues that also come up in historical projects
  .

Your project will obviously change once you have more first-hand experience of field/archival research. Yet, the point of the upgrade meeting is to show the committee the intellectual and practical feasibility of the project and to outline the argument as a whole.

Once upgraded to PhD status, most students leave for ‘fieldwork’ for one or several periods that begin at or after the end of the third term of the first year. It is recommended that students return to SOAS on full registration not later than the start of the third term of their second year. Variations of this pattern may be necessary, but must be approved in advance by the supervisor and research tutor. You and your supervisor must complete the Fieldwork Application form and submit it to Registry. On this form you are expected to outline your research plans for the next 12 months, including overseas university contacts and a description of arrangements for supervision while in the field. Fieldwork of longer than 12 months must be supported by your supervisor and approved by the Associate Dean for Research. You have to be aware that such an extension shortens your writing-up period.

You are expected to keep in touch with your supervisor throughout fieldwork. Some students prefer to send a regular monthly report of their activities; while others submit a longer mid-term fieldwork report after the first six months. You and your supervisor must agree on your planned method of reporting prior to departure. At the end of the year, your supervisor must complete an annual assessment form for you and will need to know what you have been doing. Any requests for extended stay made from the field must be supported by your supervisor and approved by the Associate Dean for Research, so regular contact with your supervisor is essential.

Not all students have their fieldwork funding in place and in these cases this issue occupies considerable first-year concern and effort. So while working on methods and training, a student is expected to identify and apply to any relevant sources of fieldwork funding as arrangements for fieldwork and grant applications should be completed in good time. Your supervisor can offer guidance, but, aside from writing references, a supervisor is not expected to locate sources of income for you. Finding funding, writing applications, and collecting the necessary supporting material are all part of your research training and transferable skills that will serve you after the completion of your degree.

You find a list of scholarships options for Research Students (not only for fieldwork) under
on funding specifically for history students can be found at the
IHR the Royal Historical Society Research students are entitled to apply for the Arts & Humanities Faculty’s Conference Allowance for Research Students

All students who do not submit within three years may enrol for a maximum of three terms on Extention of Writing-up (continuation) status (cf. the Postgraduate Research Handbook for details). In order to move to this status, students must submit a portfolio that includes two thirds of the thesis in draft form, a detailed outline for each of the remaining chapters (giving an overview of content, questions, sources, structure), a chapterisation of the entire thesis and a timetable up to submission . Students will submit this portfolio before the end of August of their third year of enrolment to all members of their supervisory committee