Effective Time Management

Course Contents, Concepts and Issues:

Introduction to Time Management

• Principles of Time Management
• Time Management Defined
• Time in an Organisational Wide Context: Acting in Time
• The Cost of Time
• Time Management Tools
• Maximising Personal Effectiveness
• Busy vs. Productive
• Time Wasters/Time Robbers/Time Stealers/Time Bandits
• Managing Time Wasters/Time Robbers/Time Stealers/Time Bandits
• Combating Procrastination
• Diffusing the Impact of Others
• Handling Interruptions Constructively
• Asserting Yourself Politely and Calmly
• Conquering Over commitment ( Learn to say, “No”)

Contextualising Time Management

• The Four D’s of Time Management
• Do
• Delegate
• Tasks Which Should Be Delegated
• Effective Delegation Techniques
• How to Delegate
• Dump
• Defer
• Managing Multiple Task and Deadlines
• Combating Work Related Stress
• Balancing Personal and Professional Life
• Avoiding Time Crunches
• Handling Unexpected Job Emergencies
• Human Multitasking
• Benefits of Effective Time Management
• Effects of Poor Time Management
• Time Management Theories
• Maslow’s Hierarchy of Needs
• The Pickle Jar Theory
• Pareto Principle or 80/20 Rule
• Eisenhower Method
• POSEC Method

Setting Goals/Objectives, Planning and Getting Organised

• Setting Goals and Objectives
• What You Want to Achieve
• Importance of Goal
• Setting Realistic Goals Through SMART Method
• Techniques for Setting and Achieving Goals
• Planning
• Management and Planning Tools
• Using a Planner
• Developing Action Plan
• Getting Organised
• Organising Your Workspace, Files and Folders
• E-mail, Task and Calendar Managing
• Information Flow and Retrieval Process
• Information Overload
• Schedule Management
• Scheduling to Create Work/Life Balance
• Creating Dynamic “To-Do List”
• Reducing Mental Clutter
• The Batching Technique
• Utilise Time Gaps
• Effective Follow-up System
• Developing Time Management Habit

Scheduling, Prioritising and Time Management Application

• Scheduling
• Effective Scheduling
• Steps in Scheduling
• Prioritizing
• The Prioritisation Grid
• Important vs. Urgent
• Time Management Matrix (Covey’s Four Quadrant Matrix)
• To-Do List
• ABC123 Prioritised Planning
• Decision Matrix
• Time Management and Manager
• How Most Managers Apportioned Their Time
• Time Management Tips for Managers
• Effective Resource Management
• Workload Analysis
• Managing Workload
• Managing Disorganised Staffs

Achieiving Effective Time Management through Proper Meeting Management

• Meeting Management
• Creating an Effective Agenda
• Importance of Agenda
• Steps For Productive and Effective Meeting
• Groupthink
• Teamthink
• Reducing Time Spent on Meeting
• Meeting Menaces
• The Waffler
• The Turf Warrior
• The Assassin
• The Dominator
• The Interrupter
• Meeting Mismanagement
• Trading Game Scenario