Minute Taking Made Easy

MODULE 1: Course Introduction and Overview

MODULE 2: The Role of a Minute Taker

Learning outcomes: Know the tasks you will undertake and some solutions to problems you might experience when minute taking

Topics covered:

• What is a Minute Taker?
• Problems and Solutions

MODULE 3: The Skills of a Minute Taker

Learning outcomes: Learn about listening skills, discretion, being able to discriminate between information that is needed and what is not required

Topics covered:

• The Skills of a Minute Taker

MODULE 4: Meeting Agreements

Learning outcomes: Recognise where the meeting agreements might be and how these might impact your organisation's meetings

Topics covered:

• Meeting Agreements

MODULE 5: Minutes Styles

Learning outcomes: Identify which style of note/minute taking is applicable to your organisation, and recognise the main styles.

Topics covered:

• Choosing a Style
• Informal Minutes
• Action Minutes
• Formal Minutes
• Recording Motions and Resolutions
• What to Record

MODULE 6: Techniques for Preparing Minutes

Learning outcomes: Understand the preparation required to produce an initial rough draft set of minutes, and use effective techniques to edit and proofread them.

Topics covered:

• Top Techniques for Preparing Minutes
• Writing Minutes
• Editing Minutes

MODULE 7: Taking Minutes in an Interactive Meeting

Learning outcomes: Know how to act as a recorder / facilitator at an interactive meeting, how to support active members and type up notes post-meeting.

Topics covered:

• The Role of the Facilitator at an Interactive Meeting
• Members More Able To Participate
• The Role of the Minute Taker at an Interactive Meeting

MODULE 8: The Minute Book

Learning outcomes: Understand how to record and file your minutes in a logical order, and identify in what form and where the recorded minutes are going to be filed.

Topics covered:

• The Minute Book

MODULE 9: Developing Your Minute Taking Skills

Learning outcomes: Know the importance of professionalism, tact and discretion in conveying impressions to others during the meeting.

Topics covered:

• Appearances
• Listening Skills

MODULE 10: Your Personal Action Plan